The Guadalupe County Clerk keeps records such as resolutions, ordinances, deeds, marriage licenses, as well as being responsible for issuing several types of permits and licenses for liquor establishments. The office is also the director of elections for the county which entails supervising and preparing ballots and voting machines as well as training poll workers to administer elections. The Clerk’s Office also works with the Office of the Probate Judge in handling informal probate proceedings in the administration of deceased people’s estates.
To obtain a marriage license both parties must be present and be 18 years of age or older. Sufficient ID must be provided such as driver's license, birth certificate or passport to satisfy the identity and qualifications to receive a marriage license. Anyone under the age of 18 shall first receive the written consent of each of the minor's parents as shown on the minor's birth certificate or a judicial authorization by the district court upon request of a parent or legal guardian is presented to the county clerk. Fee for marriage license is $25.00.
LEGAL ADVICE LIMITATION: Staff in this office MAY NOT fill out forms or offer such direction to the public. NM County Employees are prohibited from giving LEGAL ADVICE. Please contact a qualified licensed attorney for legal advice regarding the appropriate language, format, and/or process for matters handled by this office.
SEARCHES: Our office is not licensed or bonded to conduct detailed real estate searches. Please contact a local Abstract or Title Company. However, on request, our office will instruct persons on how to perform real estate title searches in our office. The Guadalupe County Clerk’s Office will not assume liability for searches conducted by others. There is no charge to search records on file in this office.
The duties of the County Clerk’s Office are established in the New Mexico Constitution and fall under four main areas:
Recorder of the county, on behalf of the Board of County Commissioners.
Chief election officer responsible for administration of elections for the county.
Clerk of the Probate Court in handling informal proceedings only.
Miscellaneous duties such as those of notary public, administration of oaths, certification of acknowledgment, declarations, instruments and protests.
To preserve, secure and generate public and vital records, upholding the highest standards of integrity as public servants, maximizing the use of technology and e-government services, while providing the utmost accurate, professional and efficient service to our county and its citizens.