Feel free to contact us or stop by!
Office: (575) 472-3791
Fax: (575) 472-4791
1448 Historic Rt. 66, Suite
Santa Rosa, NM 88435
Robert Serrano III, Clerk - r
Felicia Quintana, Chief Deputy -
Joaquin Romo, Deputy -
The Guadalupe County Clerk keeps records such as resolutions, ordinances, deeds, marriage licenses, as well as being responsible for issuing several types of permits and licenses for liquor establishments. The office is also the director of elections for the county which entails supervising and preparing ballots and voting machines as well as training poll workers to administer elections. The Clerk’s Office also works with the Office of the Probate Judge in handling informal probate proceedings in the administration of deceased people’s estates.
The County Clerk’s Office is responsible for keeping records, resolutions and ordinances adopted by the Board of County Commissioners. The County Clerk serves as secretary to the commission and performs different functions. They record all proceedings of the board, make regular entries of all resolutions and decisions in all questions concerning the raising of money, and record the vote of each commissioner on any question submitted to the board if requested by any member. Along with that, they sign and acknowledge all orders issued by the board for the payment of money, records the action and receipts of the county treasurer that show the income and expenditures of the county. Another aspect of their job is preserving and filing all accounts acted upon by the commission, noting the board’s action and performing such special duties as required by law. Other responsibilities include maintaining files of all newspapers published within the county, issuing marriage licenses and other permits and licenses, receiving nominations and petitions, registers voters, and supervises the preparation of election ballots, and serving as clerks to the local court if state law does not provide for such an official. This is an elected office there is a maximum of two terms for one person in this position.
The duties of the County Clerk’s Office are established in the New Mexico Constitution and fall under four main areas:
Recorder of the county, on behalf of the Board of County Commissioners.
Chief election officer responsible for administration of elections for the county.
Clerk of the Probate Court in handling informal proceedings only.
Miscellaneous duties such as those of notary public, administration of oaths, certification of acknowledgment, declarations, instruments and protests.
To preserve, secure and generate public and vital records, upholding the highest standards of integrity as public servants, maximizing the use of technology and e-government services, while providing the utmost accurate, professional and efficient service to our county and its citizens.